Inventory of Medical Equipment in all Governmental Hospitals, Liberia

Years of civil war left Liberia’s healthcare infrastructure in need of rebuilding and a key part of this involved ensuring all hospitals had essential medical equipment. Health Partners International (HPI) implemented a country wide inventory of medical equipment in 20 hospitals, from November 2009 to February 2010, funded by the Swiss Agency for Development and Cooperation, This was in order to come to an evidence based assessment of the Healthcare Technology Management and maintenance requirements of the Ministry of Health and Social Welfare (MoH&SW) in Liberia, and to provide them with information to accurately plan their immediate procurement needs and future maintenance structure.

The inventory also provided information on the availability of supporting infrastructure such as power, water, and waste management. The project built capacity for the effective planning and management of procurement and maintenance of medical equipment at national level, by providing training on using healthcare technology management software and on developing a maintenance plan.  Data was collected on hard copy and entered into a dedicated physical asset database enabling comprehensive analysis and future inventory updates. The information was recently used by the Liberian government to inform their response to the 2014 Ebola outbreak in West Africa.

HPI carried out the following:

  • A detailed inventory and analysis for each hospital
  • Training on using software and on the methodology used to the MoH&SW counterparts that were attached to the Healthcare Technology Management department.

HPI produced:

  • An aggregated report on all facilities in the inventory
  • Analysis and recommendations for power, water and other utility improvements in the hospitals
  • Recommendations on medical equipment procurement with budget
  • A database system containing all collected data on Healthcare Technology that was easily accessible and could be updated at regular intervals
  • Recommendation to the MoH&SW on how to establish a Maintenance Unit to safeguard the investments in medical equipment in the health facilities.

The Team Leader for this project was HPI Partner Pieter de Ruijter and the Senior technical Health Technology Management advisor was Emma Flor V. de Guzman. The full report for the medical equipment inventory is available on request.